Our accounting system is broken up into four main areas. Accounts Payable, Accounts Receivable, Banking, and Expenses. This will be a short overview of these four sections.

• Accounts Payable -  Track the expenses that you need to pay. Items like your rent, phone bill, utilities, etc are listed here and can be added to reminders for you to pay.

• Accounts Receivable -Track any repair order that you created and closed but has yet to be paid in full. Until the repair order is paid in full, it will remain in your Accounts Receivable to remind you to collect payment. 
  • When a customer comes in to pay a balance owed on a closed repair order, from your Main Menu:
  • click on Accounting > Accounts Receivable. Locate the customers repair order by using the search box.
  • Click the correct repair order and you will see a button that says Receive Payment . Click this button to add the payment to the repair order. If the payment amount entered does not equal the total amount due on the repair order, it will remain on the accounts receivable list until it is paid.

•  Banking and Credit Card -  Enter your expenses to the bank account to track expenses themselves and balance your books with your bank statements.

• Expenses - Record those charges you paid during the course of the month. These could be parts that you purchase for a repair order, or shop supplies.

One key point to remember. Our accounting system is designed for smaller shops that are unable to afford QuickBooks to manage their accounting.  We strongly encourage all of our shops to use a full accounting program such as QuickBooks to manage their accounting needs.